The Old Windsor Memorial Hall (which is are described as "we" or "us" below) is committed to safeguarding your privacy. Please read our privacy policy to understand how information about you will be treated and how you can tell us your preferences. If you have any questions, please email dataprotection@owmh.org.uk or write to the Hon. Secretary, Straight Road, Old Windsor, SL4 2RN. 1 INFORMATION WE COLLECT ABOUT YOU “Personal data” is information about you from which we can identify you (either on its own, or by piecing it together with other information). The types of personal data we collect about you may include:
Personal data does not include aggregate data where you cannot be identified (e.g. statistics about usage in general or in categories). 2 HOW WE COLLECT PERSONAL DATA We may collect personal data when you deal with us or interact with us, which could be via any one of the following methods:
3 HOW WE USE YOUR PERSONAL DATA In all circumstances the personal data we hold about you will be adequate, relevant and not excessive. We will use your personal data in line with your legal rights under the Data Protection Act 1998. Details of your legal rights can be found on the Information Commissioner’s website www.ico.org.uk We may use your personal data to:
The Internet is global, so your personal data may be transferred in transit outside of the European Economic Area (“EEA”). Countries outside of the EEA may not have similar protections in place regarding your personal data and its use as set out in this policy. However, we have taken the steps outlined in section 4 below to try and protect the security of your personal data and comply with our legal obligations about transfer of your personal data to non-EEA countries. 4 HOW WE KEEP YOUR PERSONAL DATA SAFE Your personal data is held on a secure database. We have policies, rules and technical measures in place to protect the personal data that we have under our control from unauthorised access, improper use or disclosure, unauthorised modification, unlawful destruction or accidental loss. All of our committee members that have access to, and are associated with, the processing of your personal data are obliged to respect the confidentiality of your personal data. We ensure that your personal data will not automatically be disclosed by us to government institutions or authorities. However, if required by law, or when we receive a request from regulatory bodies or law enforcement organisations, we may disclose your information. Please be aware that communications over the Internet are not secure unless they have been encrypted. We cannot accept responsibility for any unauthorised access or loss of personal data that is beyond our control. 5 HOW WE DISCLOSE YOUR PERSONAL DATA We will never disclose your personal data to anyone other than the following:
6 YOUR OWN SHARING OF YOUR PERSONAL DATA When you post in any profile, comments, forums and other interactive features of the Hall, or share personal data with individuals through the Hall website or social media platforms, this personal data will be available to other users and in some cases may be publicly available outside of the Hall (e.g. on social media platforms). 7 OUR ACCESS TO YOUR PERSONAL DATA THROUGH SOCIAL MEDIA PLATFORMS If you interact with us on social media platforms, (for example, if you ‘Like’ our Facebook Page or post on our Facebook timeline, or if you follow us or mention us in a tweet on Twitter) we can interact with you and send you things via these platforms. The personal data we have access to through social media platforms will depend on your personal settings on these platforms. We will have access to all public information on these platforms. We may also be able to access personal data that others share about you (because they control how that is shared, not you). We may collect any data that is accessible to us or that you provide through social media platforms, including but not limited to your Facebook and/or Twitter profile picture, gender, and usernames. We will interact with you through social media platforms in accordance with each platform’s rules but we are not responsible for how the platform owners collect and handle your data. We are not responsible for what third parties post on our social media accounts. 8 COOKIES A cookie may be used in the processing of your personal data. A cookie is a text file placed into the memory of your computer by our computers. A copy of this text file is sent by your computer whenever it communicates with the Sites. We use cookies to identify you. We may also collect the following information during your visit to our Sites:
9 YOUR LEGAL RIGHTS WITH RESPECT TO YOUR PERSONAL DATA You can contact us at any time to obtain a copy of all the personal data we hold about you. You can request to have your personal data erased, amended or updated. Please email dataprotection@owmh.org.uk or write to the Hon. Secretary, Straight Road, Old Windsor, SL4 2RN. We will require proof of your identity before providing you with details of any personal data we may hold about you. 10 HOW TO OPT OUT If you would like us to stop contacting you with information about the Hall, please use the unsubscribe link at the bottom of the email or send an email to dataprotection@owmh.org.uk or write to the Hon. Secretary, Straight Road, Old Windsor, SL4 2RN. 11 THIRD PARTIES AND THE PRIVACY OF YOUR PERSONAL DATA You may be able to access third party websites and apps from the Hall. We are not responsible for the privacy policies and practices of other websites and apps. We recommend that you check the policy of each website and app and contact the operator of the website or publisher of the app if you have concerns or questions. Last updated: November 2018 |
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